-Maureen Silk-
Miles Macdonell Collegiate Alumni Association
60th Anniversary Committee
Monday, June 20th, 2011 – Room 33
In attendance: Jim Smith, Chair, Ron Storozuk, Debb Brethauer, Susan Tighe, Filippo Zimarino, Vivien Laurie, Gordon Fritzsche, Donna Cudmore, Tracy MacDonald and Maureen Silk as Recording Secretary.
Meeting called to order at 7:00 p.m.
Discussion held regarding projected costs to budget for:
- equipment for musical productions – Ron will discuss with Zane Zalis;
- beer garden and wine and cheese reception – hall rental ($75.00 per hour), security ($150.00), liquor permit ($100.00), drink canisters ($30.00 each), ice ($2.00 per bag), beer cups, snacks (undetermined);
- pancake breakfast (pancakes, sausages, coffee and/or juice) – $940.00 for 500 people and $1,630.00 for 800 people. Rental of grills and chafing dishes is $1,200.00. It was agreed that alumni with a ticket would get a complimentary breakfast and everyone else would pay;
- hotdog lunch, ice cream, cotton candy – prices undetermined at this time, but there will be a charge for these items so monies will be recouped;
- tea - $1,209.78 for 22 trays of wraps, $509.83 for 17 trays of dainties and $1,121.83 for 17 trays of cheese;
- equipment rental for children’s fun fair – estimated at $1,500.00;
- lanyards for name tags – 3/8”, ½” or 3/4” polyester green with two colour logo - $1,475.00 (500 at $2.95 each);
- decade displays and Memorial Wall - $125.00 for poster board, photocopies and miscellaneous (tape, staples, tacks, etc.);
- memory sticks for yearbooks – it was decided to advertise on the website that attendees should bring their own memory stick and they would be charged $3.00 for each yearbook downloaded. A small supply of memory sticks could be on hand for people who don’t bring one and a charge of $15.00 would be assessed;
- scholarship table - $100.00 for miscellaneous costs;
- registration – Gord advised SurveyMonkey is a free service to use which can be linked to the website and will collect information such as name, grad year, what merchandise they wish to purchase and whether they will be attending the concert. A paypal account can be set up for attendees to use to purchase their ticket.
It was determined that selling 500 tickets at $35.00 each would net $17,500. This will more than cover our projected expenses.
Ron will contact Shelly Makus to have business cards printed up and Committee members can distribute these to any alumni they encounter. An e-mail copy of the business card will also be sent out and alumni can forward these to their contact lists.
Discussion held regarding merchandise to sell and it was decided on clothing items such as golf shirts, hoodies, toques or ball caps, as well as coffee mugs, pens, pins and key chains.
Meeting adjourned at 8:30 p.m.
NEXT MEETING WILL BE ON MONDAY, SEPTEMBER 12TH, 2011
AT 7:00 P.M. IN ROOM #33
mmc60thbuscard-print.pdf |